The Invoice Problem Facing Restaurants
Running a restaurant is already one of the most demanding businesses in the world. Between managing staff, sourcing ingredients, and keeping customers happy, the last thing you need is to spend hours every week chasing paper invoices.
Yet for most restaurant owners, invoice management is a constant headache. The average Swedish restaurant receives invoices from 40–80 different suppliers every month — by email, post, and sometimes hand-delivered. Processing each one manually takes time you simply don't have.
What InvoiceIQ Does
InvoiceIQ is Bazaro's automated invoice management module, built specifically for restaurants and food businesses. Here's how it works:
Centralised Collection
InvoiceIQ creates a dedicated email address for your restaurant. Forward any invoice email to this address, or give it directly to your suppliers. InvoiceIQ captures every PDF, scanned image, or digital invoice automatically — no chasing required.
Automatic Coding
Once an invoice arrives, InvoiceIQ reads it using optical character recognition (OCR) and machine learning. It identifies the supplier, line items, amounts, VAT, and due date — and automatically assigns the correct accounting codes based on your chart of accounts.
Accounting Integration
Coded invoices flow directly into your accounting system. InvoiceIQ integrates with Fortnox, Visma eAccounting, and other leading Swedish accounting platforms, meaning no re-typing and no manual exports.
Real-Time Analytics
See exactly where your food costs are going. InvoiceIQ's analytics dashboard shows cost trends by supplier, category, and time period — giving you the data to negotiate better deals and reduce waste.
The Results
Restaurants using InvoiceIQ consistently report:
- 12–15 hours saved per month on invoice processing
- 95% reduction in manual data entry errors
- Faster month-end close — from days to hours
- Sharper supplier negotiations backed by real spending data
Getting Started
InvoiceIQ connects to your existing accounting system in minutes. There's no hardware to install and no complex setup — most restaurants are fully up and running within a day.
Book a demo to see how InvoiceIQ can work for your restaurant.